Terms of Reference
 
Division               : MEAL.
Location               : Hadramout.
Reports to           : MEAL Officer MEAL Manager.

Job Overview/Summary:
Working under the supervision of the Monitoring, Evaluation, Accountability, and learning (MEAL) Officer, the M&E Assistant will work closely with MEAL Officer to implement the organization M&E commitments in the specific targeted districts for the health project, improve project quality through improving data management systems and processes. The position will support measurement in the field office. The Field M&E Assistant will support the MEAL Officer in leading day-to-day M&E tasks arising in the field office and providing technical support to field teams to ensure the effective implementation of projects.


Key Responsibilities:

Monitoring and Evaluation:

• Carry out regular field monitoring visits to the project interventions for the purpose of evaluating the work progress and reporting any variation comparing to the plan ones before mounting up.
• Conduct PDMs, Pre-KAP and Post-KAP surveys.
• Monitor, evaluate and suggest changes and improvements in the project and materials based on observations and discussions with the YFCA management team and stakeholders.
• Raise all findings that are spotted while conducting field visits to supervisor without any delay.

Data Collection & Validation

• Review data bases and data tracking tools of diverse projects to maintain data quality for collating reliable and consistent data which meets minimum reporting requirements of donors.
• Working closely with the MEAL Officer to establish a mechanism for data collection tools (quantitative and qualitative) and reporting to ensure all monitoring requirements are met, including field monitoring.

Learning and Accountability:

• Establish, manage, and strengthen Accountability to Beneficiaries which includes capacity building.
• Establish and manage Complaint and Feedback Mechanism which facilitate beneficiaries/communities to register complaints and share feedback.
• Assist the project in carrying out preliminary first inquiry report in case of serious nature of complaints filed by beneficiaries/communities.
• All complaints that are received in the complaint boxes should be raised to the accountability assistant in a timely manner.

Reporting & Analysis:

• Produce monitoring reports on the given format and reflect all the received figures or conducted activities on the prepared formats. 
• Monthly analytical reports (Beneficiary verification and feedback for Accountability to Affected Populations, Direct observation, and on-site verification on the implementation of programs, Service delivery verification, During Distribution Monitoring).

Capacity building:

• Conduct and debrief sessions with the complaints assistants and develop an agreed action plan.

Safeguarding:

• Read, understand, and adhere to the organization’s Safeguarding Policy, sign the organization’s Code of Conduct, and strive to promote a zero-tolerance approach to discrimination, harassment, and abuse in all working environments.
• Report any concerns about the well-being of a child or vulnerable person and report any concerns about the behaviour of the organization’s representative in relation to safeguarding.

 
Other:

• Represent YFCA at program related coordination meetings and similar activities.

 
Qualifications, Experience and Skills:

• Bachelor’s degree is required preferably in Statistics, Development studies, health or other relevant degree. Or diploma in Nursing, Pharmacy, Laboratory, or related field is preferable.
• Experience with health projects.
• Two years of relevant work experience.
• Strong computer skills required. Successful candidates will have an excellent working knowledge of Excel, Word processing.
• Familiarity with Monitoring & Evaluation is desired.
• Strong English and Arabic skills, written and spoken. Ability to write reports in English is required.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams.
• Proficient in data management and analysis.

 
HOW TO APPLY:
Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 13 Nov 2024 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered.
 
Only shortlisted candidates will be contacted.