Terms of Reference
 
Division:             Programs.
Location:           Al Mahwit.
Reports to:       Data Management Officer/ Project Manager.

Organization & Background:

A humanitarian, independent, non-profit, non-governmental organization that works across Yemen. The organization provides direct assistance for conflict-affected populations, IDPs, host communities and vulnerable groups in the conflict areas. The organization, in partnership with international agencies, takes action during crisis situations, and goes the extra mile to engage in other contexts where its competencies will add value. The organization promotes durable solutions for conflict-affected populations and helps to restore services, education, economic, wellbeing and health.
 
Job Purpose:

The Data Entry Clerk plays a crucial role in ensuring the accurate input, analysis, and protection of all project data. Their responsibilities include maintaining up-to-date information on projects, locations, surveys, indicators, and beneficiaries across diverse activities. Working with multiple databases simultaneously, the Data Entry Clerk meticulously manages data entry processes, transforming paper-based information into digital records using various tools. This role involves the continuous upkeep of databases by entering and updating beneficiary data accurately and promptly.
 
Key Responsibilities:

• Establish databases properly based on required information and organize documents for data entry.
• Enter data into database software accurately, preventing duplication and ensuring information integrity.
• Resolve discrepancies in information and gather additional details for incomplete documents.
• Analyze data using various software tools and report findings to the Project Manager and Data Management Officer.
• Optimize databases for usability and adaptability, ensuring efficient data retrieval.
• Create data backups as part of contingency planning to safeguard information.
• Respond to information requests, providing basic data analysis and regular reports to authorized staff.
• Generate error-free spreadsheets with large datasets and prioritize and organize information for data entry.
• Review and verify data against source documents, making necessary corrections and storing completed work securely.
• Scan and print project and distribution documents when required, maintaining confidentiality at all times.
• Document all data, verifications, and project information meticulously.
• Prepare the finalized distribution lists and necessary beneficiary documents accurately.
• Assist in preparing beneficiaries lists, voucher data, and other required documents for printing.
• Organize paperwork post-data entry to prevent loss and assist with administrative tasks as necessary.
• Provide support to the Project Manager and project staff as needed.
• Perform any additional tasks as assigned to support project operations effectively.

Safeguarding:

• Read, understand, and adhere to the organization’s Safeguarding Policy, sign the organization’s Code of Conduct, and strive to promote a zero-tolerance approach to discrimination, harassment, and abuse in all working environments.
• Report any concerns about the well-being of a child or vulnerable person and report any concerns about the behaviour of the organization’s representative in relation to safeguarding.

Qualifications, Experience, and Skills:

• BA or Diploma in Information Technology (IT) or any other related field.
• At least 2 years of relevant professional experience in a similar setting and capacity.
• Advanced understanding of Excel databases and data entry and ability to design Excel/Access databases.
• Excellent computer skills, with strong typing skills in English and Arabic and knowledge of MS Word.
• Strong attention to detail and high level of accuracy in data management.
• Ability to analyze and understand data, organizing into visual representations - diagrams/charts.
• Previous experience with assessments, surveys, and evaluations preferred.
• Good conceptual understanding of gender, protection, and human rights
• Ability to write reports and situational briefings in English
• Ability to spend extended periods of time in field conditions.
• Spoken and written Arabic and English is essential.
• Accountability, striving for excellence, Planning and Organizing, Collaborating, Taking the lead, Communicating, Demonstrating integrity.

HOW TO APPLY:
Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 18 Dec 2024 at the latest, mentioning the job title in the subject line. Emails without such an indication will not be considered.
 
Only shortlisted candidates will be contacted.