Terms of Reference
 
Division               : Human Resources.
Location               : Sana’a
Reports to           : HR Specialist/HR Manager.
 
Job Purpose
HR Assistant supports the daily administration activities and providing support in the various human resource functions, which include recruitment, staffing, training, staff wellness and development, and performance monitoring. The HR Assistant will work closely with the Human Resource Specialist and Human Resource Manager in all aspects of HR.

Key Responsibilities:

• Assist with day-to-day operations of the project’s HR functions and duties.
• Provide clerical and administrative support to Human Resources staff related to the projects field staff.
• Process projects staff hiring requests in coordination with the Project Manager, Nutrition Officer, and HR Specialist/HR Manager.
• Prepare project field staff files and make sure that all related documents are complete and filed properly.
• Compiling and updating employee records (hard and soft copies).
• Provide HR administrative support (e.g., placement of advertisements, receiving and filling applications, inviting candidates for interview, organizing interview venues, issuance of new staff identity cards – IDs, medical cards etc.)
• Coordinate and follow up project’s related trainings.
• Deal with field staff requests and inquiries regarding human resources issues, rules, and regulations and assist staff in clarifying HR policies, processes, procedures and standard the Organization practices.
• Assist in payroll preparation by providing relevant data base and signed timesheets of the field staff and generates regular monthly records and reports such as leave report, staff lists, HR statistics.
• Assist in properly handling complaints and grievance procedures.
• Conduct initial orientation to newly hired employees as assigned.
• Assist in updating and roll-out of Human Resource policies and in observing them to ensure that that they are respected.
• Update and maintain all staff records and individual files including contracts, leave, medical, appraisals, etc.
• Process and follow up claims for medical insurance.
• Handles end of project processes: end of contract notices, clearances, end of project employee evaluation.
• Handle issuing penalties for field staff who violate YFCA rules and regulations in coordination with HR Specialist and HR Manager.
• Undertake and maintain HR archives in accordance with the YFCA regulations.
• Contribute to the alignment and design of additional HR policies, processes and procedures.
• Any other task as directed by supervisor.

 
Safeguarding:

• Read, understand, and adhere to the organization’s Safeguarding Policy, sign the organization’s Code of Conduct, and strive to promote a zero-tolerance approach to discrimination, harassment, and abuse in all working environments.
• Report any concerns about the well-being of a child or vulnerable person and report any concerns about the behaviour of the organization’s representative in relation to safeguarding.

 
 Qualifications, Experience, and Skills:

• Bachelor’s degree in Human Resource Management, Business Administration or a relevant discipline.
• At least 2 years of experience.
• Very good skills in English language written and verbal.
• Computer literate, including word processing, databases/ spreadsheet.
• Detail oriented and good record keeper.
• Able to draft standard letters and other written communications.
• Good time management with ability to priorities.
• Demonstrates adaptability and flexibility in all aspects of working.
• Solutions focused, look for ways to make the achievement of objectives possible.
• Anticipates outcomes of activities and uses initiative to keep these activities on course.
• Proven ability to organize work effectively.

HOW TO APPLY:
Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 20 Jun 2024 at the latest, mentioning the job title in the subject line. Emails without such an indication will not be considered.
Only shortlisted candidates will be contacted.