Data Entry Click

Deadline: Sunday, 19 November, 2023

• Establishing databases properly based on the needed information and preparing and sorting documents for data entry.
• Entering data into database software precisely and ensure the accuracy of information and prevent duplication.
• Resolving discrepancies in information and obtaining further information for incomplete documents.
• Analyse data using various analysis software and report to the project manager and data management officer.
• Ensure databases are optimal in terms of usefulness and adaptability.
• Creating data backups as part of a contingency plan.
• Responding to information requests and provide basic data analysis and findings on a weekly and monthly basis to authorized staff.
• Create spreadsheets with large numbers of figures without mistakes.
• Compile and sort information according to priorities to prepare source data for computer entry.
• Review, verify data by comparing it to source documents and make corrections where necessary.
• Generate regular reports, store completed work in designated locations.
• Scan documents and print files, when required.
• Maintain logbooks or records of activities and tasks.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to the organization and to not jeopardize its humanitarian mission.
• Ensure the respect of the principle of confidentially and not to disclose any information acquired by performing her/his duties.
• Document all data and means of verifications and project documents.
• Provide support to the project manager and project staff.
• Commit to the humanitarian principles of strict neutrality, religious and political impartiality and non-discrimination.
• Participate in the verification, and registration, of beneficiaries of food assistance including the distribution of different food baskets.
• Prepare all finalized beneficiaries distribution lists and participate in the distribution process.
• Establish database for all working sites and locations and update it on regular bases.
• Participate in all distribution rounds, collect and receive complaints and Feedback from the beneficiaries.
• Prepare all beneficiaries lists and voucher data or any required documents for printing.
• Collect and finalize the list of beneficiaries of the project activities and ensure all data are accurate and complete.
• Scan documents and print files, when needed also keep all information confidential.
• Crosscheck and verify data keyed into the databases for accuracy.
• Sort and organize paperwork after entering data to ensure it is not lost.
• Assist other administrative staff in filing, archiving, typing and other tasks as necessary.
• Participate in field assessments, surveys including need assessments, baselines, end lines, pre-KAP, post KAP, PDMs.
• Collect and prepare the list of beneficiaries of Emergency Response Mechanism.
• Provide timely feedback to M&E Officer regarding data quality and issues in monthly reports.
• Perform any other related tasks as required.

• BA in Information Technology (IT) or any other related field.
• At least 2 years of relevant professional experience in a similar setting and capacity.
• Advanced understanding of Excel databases and data entry and ability to design Excel/Access databases.
• Excellent computer skills, with strong typing skills in English and Arabic and knowledge of MS Word.
• Strong attention to detail and high level of accuracy in data management.
• Ability to analyze and understand data, organizing into visual representations - diagrams/charts.
• Previous experience with assessments, surveys, and evaluations preferred.
• Good conceptual understanding of gender, accountability, safeguarding, and human rights
• Ability to write reports and situational briefings in English
• High-level proficiency Arabic/English (Speaking – Reading – Writing).
• Excellent communication, coordination, and reporting capacity.
• Ability to manage stress, multi-task, and take decisions.
• The ability to work independently using own initiative to solve problems (focusing on solutions).
• A team player and willing to shoulder additional responsibilities.