Data Entry Clerk
Deadline: Tuesday, 01 August, 2023
Data Entry Clerk
Terms of Reference
Division: Programs.
Location: Sana`a.
Reports to: Project Manager.
About The Organization:
YFCA is a leading, Humanitarian, non-Governmental, non-Profit, non-denominational and impartial Organization established in 1976 to improve woman and child health. Dramatic changes in YFCA mandate were introduced gradually to accommodate the emerging needs of women, children, youth and vulnerable groups. From that Health perspective, YFCA programs incorporate wider thematic interventions including WASH, Shelter, and Nutrition, Food Security, Agriculture and Livelihood, Education, Early Recovery and Protection. To pursue its unchanging humanitarian mission, YFCA will thoughtfully continue its expansion process to respond to the ever-changing needs of affected communities and vulnerable groups.
Job Purpose:
The Data Entry Clerk will ensure that all data collected by project teams is entered into the appropriate database, analyzed and well protected. S/he will maintain accurate and up to date information regarding projects, locations, surveys, indicators, and all project participants. Information will span numerous project activities and various databases will require simultaneous management. Also, Data entry, is a member of staff employed to enter or update data into a computer system database, often from paper documents using a keyboard, optical scanner, or data recorder. Maintains database by entering new and updated customer and account information.
Key Responsibilities:
Terms of Reference
Division: Programs.
Location: Sana`a.
Reports to: Project Manager.
About The Organization:
YFCA is a leading, Humanitarian, non-Governmental, non-Profit, non-denominational and impartial Organization established in 1976 to improve woman and child health. Dramatic changes in YFCA mandate were introduced gradually to accommodate the emerging needs of women, children, youth and vulnerable groups. From that Health perspective, YFCA programs incorporate wider thematic interventions including WASH, Shelter, and Nutrition, Food Security, Agriculture and Livelihood, Education, Early Recovery and Protection. To pursue its unchanging humanitarian mission, YFCA will thoughtfully continue its expansion process to respond to the ever-changing needs of affected communities and vulnerable groups.
Job Purpose:
The Data Entry Clerk will ensure that all data collected by project teams is entered into the appropriate database, analyzed and well protected. S/he will maintain accurate and up to date information regarding projects, locations, surveys, indicators, and all project participants. Information will span numerous project activities and various databases will require simultaneous management. Also, Data entry, is a member of staff employed to enter or update data into a computer system database, often from paper documents using a keyboard, optical scanner, or data recorder. Maintains database by entering new and updated customer and account information.
Key Responsibilities:
- Establishing data bases properly based on the needed information and preparing and sorting documents for data entry.
- Entering data into database software precisely and ensure the accuracy of information and prevent duplication.
- Resolving discrepancies in information and obtaining further information for incomplete documents.
- Creating data backups as part of a contingency plan.
- Responding to information requests and provide basic data analysis and findings on a weekly and monthly basis to authorized staff.
- Compile and sort information according to priorities to prepare source data for computer entry.
- Review, verify data and make corrections where necessary.
- Generate regular reports, store completed work in designated locations.
- Scan documents and print files, when required.
- Maintain logbooks or records of activities and tasks.
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to the organization and to not jeopardize its humanitarian mission.
- Ensure the respect of the principle of confidentially and not to disclose any information acquire by performing her/his duties.
- Document all data and means of verifications and project documents.
- Provide support to project manager and project staff.
- Commit to the humanitarian principles of strict neutrality, religious and political impartiality and non-discrimination.
- Participate in the verification, registration, of beneficiaries of WASH assistance including the distribution of different hygiene kits, ceramic filters, etc.
- Prepare all finalized beneficiaries distribution list and participate in the distribution of different hygiene kits.
- Establish database for all working sites and location including CFW sites, water assets, water networks systems, and update on regular bases.
- Participate in all distribution rounds, collect and receive Complaint and Feedback from the beneficiaries.
- Prepare all beneficiaries lists and vouchers data and prepare vouchers for printing.
- Collect and finalize the list of beneficiaries for both conditional and unconditional CASH and ensure all data are accurate and complete.
- Scan documents and print files, when needed also keep all information confidential.
- Crosscheck and verify data keyed into the databases for accuracy.
- Assist other administrative staff in filing, archiving, typing and other tasks as necessary.
- Participate in field assessments, surveys including need assessments, baselines, end lines, Pre-KAP, post KAP, PDMs.
- Collect and prepare the of the list of beneficiaries of Emergency Response Mechanism.
- Provide timely feedback to M&E Officer regarding data quality and issues in monthly reports.
- Perform any other related tasks as required.
Qualifications, Experience & Skills:
HOW TO APPLY:
Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 01 Aug 2023 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered.
Only shortlisted candidates will be contacted.
- Bachelor’s degree in Information Technology or any relevant field.
- 1+ years of relevant work experience.
- Work experience in Health and FSL aprojects is preferable.
- Previous experience working for an NGO is preferable.
- Strong organizational and communication skills, with the ability to effectively present information and respond appropriately to questions from senior managers in the field.
- Ability and willingness to travel to project sites as needed.
- Strong English and Arabic skills, written and spoken.
- Ability to write reports in English is required.
- Professional knowledge of word processing tools and spreadsheets (MS Office Word, Excel, PowerPoint…etc.).
HOW TO APPLY:
Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 01 Aug 2023 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered.
Only shortlisted candidates will be contacted.
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