Terms of Reference
 
Division               : Programs.
Location              : Sana’a.
Reports to           : Health & Nutrition Programme Manager.
 
Organization & Background:
 
A humanitarian, independent, non-profit, non-governmental organization that works across Yemen. The organization provides direct assistance for conflict-affected populations, IDPs, host communities and vulnerable groups in the conflict areas. The organization, in partnership with international agencies, takes action during crisis situations, and goes the extra mile to engage in other contexts where its competencies will add value. The organization promotes durable solutions for conflict-affected populations and helps to restore services, education, economic, wellbeing and health.
 
Role Purpose:
 
Responsible for management of a health project. To pursue resource mobilization opportunities aligned to interventions and capacities of the organization in humanitarian and development sectors. To provide technical leadership and quality control in the management, design, implementation, monitoring, and evaluation of the project.  
 
Responsibilities:

• Lead the implementation of project’s activities to achieve quality results and on time.
• Oversee/conduct a rapid and need assessments to determine priority activities.
• Manage, guide and supervise the project staff.
• Manage project budget in coordination with finance officer.
• Supervise the development and distribution of culturally appropriate IEC materials to address a wide variety of health issues.
• Oversee a public health education campaign to inform the target populations of key messages surrounding health. Identify needs for professional training of national partners related to PHC service provision and assist in training provision; oversee comprehensive training programs for PHC providers.
• Maintain regular supply of the targeted health facilities with the required consumables.
• Manage drug provision for patients.
• Provide direction and support to project team.
• Daily follow-up of implementation of project activities.
• Develop weekly and monthly work plans to achieve the program’s expected results.
• Participate in regular meeting with the donor and other partners
• Any additional duties as requested by the supervisor.

Technical Support:

• Assist the logistics department in procurement of drug/medical supply/medical equipment by providing specification for requested items;
• Provide regular supervision of supported facilities including data collection/records of beneficiaries and program activities, as well as timely implementation and reaching targets according to program objectives;
• Constantly monitor and report on progress of the project to his/her supervisor, Donor’s health officer and other stakeholders
• Organize and conduct joint multifunctional team monitoring visits;
• Monitor program implementation and ensure accurate, timely data collection;
• Ensure linkages and integration of community mobilization activities and health facilities services;
• Maintain program files.

Human Resources: 

• Organize the structure of the team in line with budget limitation, standardized positions and implementation strategy.
• Coordinate with HR department the development of TOR, advertising of jobs, pre-selection of candidates, tests and interviews.
• Ensures the development of the staff through proactive and continuous improvement of staff capacities and team dynamic through mentoring, coaching, training and appraisal
• Day to day management of staffs: leave requests, planning etc.

Logistics​​​​​​​:

• Procurement: organize the procurement planning process, launch procurements through clean, timely and accurate order forms, follow up with logistics the ongoing procurements.
• Quality control: participate in the quality checking of all samples at selection and delivery stages and provide timely and accurate feedback to the Logistic department.
• Stock: follow up the project stocks in coordination with the Logistic department and Area Coordinator: monitor current, upcoming, distributed, required and final remaining stock.
• Fleet: contributes to the effective fleet management in coordination with the logistic department through accurate and timely planning of vehicle request.
• Assets: ensure the availability of the required assets for the team including communication means and control.

 Finance​​​​​​​:

• Budget management: initial and regular (monthly) forecasting of costs and crosscheck expenditures, taking into consideration potential delays. Timely and accurate requests for cash in coordination with the Finance department.
• Budget development: participate in the development on new project budget through the provision of expert programmatic advice related to contextual knowledge in coordination with the project development department.

Qualifications, Experience, & Skills:

• Bachelor’s degree in medicine required.
• Two years of relevant work experience.
• Work experience in Health programs and knowledge of WASH activities are desirable.
• Previous experience working for NGO.
• Strong organizational and communication skills, with the ability to effectively present information and respond appropriately to questions from senior managers in the field.
• Excellent report writing skills.
• Strong English and Arabic skills, written and spoken.

HOW TO APPLY:

Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 21 Aug 2023 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered.
 
Only shortlisted candidates will be contacted.