Database Management officer
Deadline: Wednesday, 14 December, 2022
Database Management officer
Terms of Reference
Division : Programs
Location : Sana’a.
Reports to : Project Manager
OAbout The Organization:
YFCA is a leading, Humanitarian, non-Governmental, non-Profit, non-denominational and impartial Organization established in 1976 to improve woman and child health. Dramatic changes in YFCA mandate were introduced gradually to accommodate the emerging needs of women, children, youth and vulnerable groups. From that Health perspective, YFCA programs incorporate wider thematic interventions including WASH, Shelter, and Nutrition, Food Security, Agriculture and Livelihood, Education, Early Recovery and Protection. To pursue its unchanging humanitarian mission, YFCA will thoughtfully continue its expansion process to respond to the ever-changing needs of affected communities and vulnerable groups.
Role Purpose:
The database management officer is responsible for the oversight, development and management of all organization databases related to the project in the designated field area. S/he will work under the supervision of the Project Manager. In fulfilling his/her responsibilities, s/he will work with other senior managers to ensure that the databases are carried out by collecting all relevant data and support in timely submission of quality data/information to stakeholders and to establish a transparent system that ensures smooth information flow. S/he performs data entry and validation to ensure accuracy, completeness, and legibility of data, entering data from internal and external sources. Maintains and audits data, providing status and activity reports as required.
Responsibilities:
Terms of Reference
Division : Programs
Location : Sana’a.
Reports to : Project Manager
OAbout The Organization:
YFCA is a leading, Humanitarian, non-Governmental, non-Profit, non-denominational and impartial Organization established in 1976 to improve woman and child health. Dramatic changes in YFCA mandate were introduced gradually to accommodate the emerging needs of women, children, youth and vulnerable groups. From that Health perspective, YFCA programs incorporate wider thematic interventions including WASH, Shelter, and Nutrition, Food Security, Agriculture and Livelihood, Education, Early Recovery and Protection. To pursue its unchanging humanitarian mission, YFCA will thoughtfully continue its expansion process to respond to the ever-changing needs of affected communities and vulnerable groups.
Role Purpose:
The database management officer is responsible for the oversight, development and management of all organization databases related to the project in the designated field area. S/he will work under the supervision of the Project Manager. In fulfilling his/her responsibilities, s/he will work with other senior managers to ensure that the databases are carried out by collecting all relevant data and support in timely submission of quality data/information to stakeholders and to establish a transparent system that ensures smooth information flow. S/he performs data entry and validation to ensure accuracy, completeness, and legibility of data, entering data from internal and external sources. Maintains and audits data, providing status and activity reports as required.
Responsibilities:
- Compile and enter data and project information into databases from regularly collected (handwritten) registration forms; update, and revise data when details change.
- Enter data into appropriate fields, databases, records, and files.
- Transfer data from written records, interviews, and paper formats via computer, recorders, or scanners
- Responsible for the quality and maintenance of data entry. This includes reviewing and verifying data for accuracy by checking and comparing source documentation and correcting any inaccurate data.
- Create and maintain relevant Excel or Access databases and information management systems for WFP-GFA project.
- Produce and update information products such as reports, charts, infographics, and other visual materials.
- Maintain a well-organized archive of field reports as well as donor reports.
- Provide data and data analysis for donor reports.
- Maintain data entry backup on regular basis (hard & soft copies).
- Organize paper formats, paper backups, and material source files as needed.
- In coordination with the M&E team, contribute to process improvements including developing and implementing databases, data collection systems, data analytics, and other strategies that optimize statistical efficiency and quality.
- Working on updating the BNFs database in collaboration with the data entry clerks on monthly basis and share it with WFP whenever requested.
- Train and build the technical capacities of the data entry clerks to meet the project’s requirements, challenges and objectives.
- Prepare a yearly plan that accomplish the project’s scope in this regard.
- Present a monthly report on how the corrections of the database of BNFs through the 2 phases and the percentage of completion on each phase to show the progress on this matter on monthly basis.
- Performs other tasks or assignments required.
Qualifications, Experience, and Skills:
- Bachelor’s degree in information or data management and processing field or its equivalent.
- 3- 5 years of previous experience in data management or working with medical records.
- Data management roles preferably in complex emergency, humanitarian, or development projects for I/NGOs.
- Applicable knowledge working with statistical databases.
- Articulate, professional and able to communicate in a clear, positive manner with stakeholders and
- staff.
- Must be able to read, write, and speak fluent English.
- Must have good organizational skills and the ability to effectively prioritize tasks.
- Must have excellent computer and technical skills.
- Must be detailed oriented.
HOW TO APPLY:
Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 14 Dec 2022 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered.
Only shortlisted candidates will be contacted.
Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 14 Dec 2022 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered.
Only shortlisted candidates will be contacted.
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