Terms of reference
 
Division           : Finance.
Location          : Aden.
Reports to      : Finance Manager/ Project Manager.
 
Organization & Background:
 
A humanitarian, independent, non-profit, non-governmental organization that works across Yemen. The organization provides direct assistance for conflict-affected populations, IDPs, host communities and vulnerable groups in the conflict areas. The organization, in partnership with international agencies, takes action during crisis situations in order to alleviate the sufferings of the most vulnerable groups. The organization promotes durable solutions for conflict-affected populations and helps to restore services, education, economic, wellbeing and health.
 
Job Purpose:
 
The Finance Officer is responsible for managing financial operations and ensuring the organization's financial compliance and accuracy. They will oversee financial transactions, budgeting, financial reporting, and provide support in financial planning and analysis.
 
Key Responsibilities:
 
Financial Management:
 

• Manage day-to-day financial operations, including accounts payable, accounts receivable, and general ledger entries.
• Ensure timely and accurate processing of financial transactions, including payments, invoices, and expense reimbursements.
• Monitor cash flow and maintain proper cash management procedures.
• Reconcile financial discrepancies and resolve any issues or discrepancies in a timely manner.

 
Budgeting and Financial Planning:
 

• Assist in the development and monitoring of the annual budget.
• Provide support in financial forecasting, variance analysis, and financial modeling.
• Collaborate with other departments to gather financial data for budgeting and planning purposes.
• Assist in preparing financial reports and presentations for management and stakeholders.

 
Financial Reporting and Compliance:
 

• Prepare accurate and timely financial statements, including income statements, balance sheets, and cash flow statements.
• Ensure compliance with financial regulations, policies, and procedures.
• Coordinate and support internal and external audits.
• Maintain proper documentation and records for financial transactions and activities.

 
Financial Analysis:
 

• Conduct financial analysis and review financial performance against targets and benchmarks.
• Identify areas of financial improvement and provide recommendations for cost reduction and efficiency enhancement.
• Support in evaluating investment opportunities, financial risks, and return on investment.

 
Relationship Management:
 

• Collaborate with internal stakeholders, such as management, departments, and project teams, to provide financial guidance and support.
• Liaise with external parties, including banks, auditors, and regulatory authorities, as necessary.

 
Qualifications, Skills and Competencies:
 

• Advance University Degree in Finance, Accounting/ High professional certificate is preferable.
• At least 3 years' experience in auditing, accounting/finance. Preferable with I/NGOs or CBOs.
• Familiar with industry – specific software like Great Plains, QuickBooks, Peachtree, SAP, and tax preparation software.
• Extensive experience of budget preparations, cash-flow statements & financial plans.
• Demonstrated success in coordination and management of human resources, financial management, administration, logistics and IT services.
• Extensive experience of writing financial reports.
• Experience of and ability to use manual accounting systems.
• Advanced skills in computers.
• Advanced level of English with good command of spoken and written.
• Strong skills in training and developing staff.
• Ability to demonstrate a flexibility of approach and to work effectively as part of a team.
• Ability to deal with complex situations and take initiative proactively to address the situation.
• Excellent communication and facilitation skills.
• Strong interpersonal skills having group dynamics.
• Self-motivated, goal/result-orientation, team work and good motivator.
• Independence, i.e. conducting tasks with minimal supervision, and stress resilience.
• Flexibility, tolerance and maturity. 

HOW TO APPLY:

Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 10 Dec 2022 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered.
 
Only shortlisted candidates will be contacted.