Terms of Reference
Division:              Programs.
Location:             Sana’a.
Reports to:         Project Manager.

Organization & Background:
YFCA is a leading, Humanitarian, non-Governmental, non-Profit, non-denominational and impartial Organization established in 1976 to improve woman and child health.  Dramatic changes in YFCA mandate were introduced gradually to accommodate the emerging needs of women, children, youth, and vulnerable groups.  From that Health perspective, YFCA programs incorporate wider thematic interventions including WASH, Shelter, and Nutrition, Food Security, Agriculture and Livelihood, Education, Early Recovery and Protection. To pursue its unchanging humanitarian mission, YFCA will thoughtfully continue its expansion process to respond to the ever-changing needs of affected communities and vulnerable groups.
 
Role Purpose:
S/he will ensure that all data collected by project teams is entered into the appropriate database, analysed, and well protected. S/he will maintain accurate and up to date information regarding projects, locations, surveys, indicators, and all project participants. Information will span numerous programme activities and various databases will require simultaneous management.
 
Key Responsibilities:

• Compile and enter beneficiary and project information into databases from regularly collected (handwritten) registration forms and lists of WASH program; update and revise data when details change.
• Preparing and sorting documents for data entry.
• Entering data into database software and checking to ensure the accuracy of the data that has been inputted.
• Resolving discrepancies in information and obtaining further information for incomplete documents.
• Responding to information requests from field staff.
• Create and maintain numerous Excel databases for different activities (distributions, etc.)
• Compile, sort and organize data to be entered into the databases or electronic files.
• Scan documents and print files, when needed also keep all information confidential.
• Crosscheck and verify data keyed into the databases for accuracy.
• Maintain and update workflow record regarding work completed and work pending.
• Database for tracking beneficiaries reached under the different interventions.
• Assist other administrative staff in filing, archiving, typing and other tasks as necessary.
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.

Qualifications, Experience & Skills:

• Bachelor’s degree in Information Technology or any relevant field.
• 1+ years of relevant work experience.
• Work experience in WASH projects is preferable.
• Previous experience working for an NGO is preferable.
• Strong organizational and communication skills, with the ability to effectively present information and respond appropriately to questions from senior managers in the field.
• Ability and willingness to travel to project sites as needed.
• Strong English and Arabic skills, written and spoken.
• Ability to write reports in English is required.
• Professional knowledge of word processing tools and spreadsheets (MS Office Word, Excel, PowerPoint…etc.).

HOW TO APPLY:
Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 02 Mar 2023 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered.
Only shortlisted candidates will be contacted.