Terms of Reference
Division: MEAL.
Location: Sana'a.
Reports to: MEAL Manager.
 

Organization & Background:

A humanitarian, independent, non-profit, non-governmental organization that works across Yemen. The organization provides direct assistance for conflict-affected populations, IDPs, host communities and vulnerable groups in the conflict areas. The organization, in partnership with international agencies, takes action during crisis situations in order to alleviate the sufferings of the most vulnerable groups. The organization promotes durable solutions for conflict-affected populations and helps to restore services, education, economic, wellbeing and health.

Job Purpose:
The Monitoring, Evaluation, Accountability and Learning (MEAL) officer is responsible for all planning, monitoring, documentation, learning and research activities, both quantitative and qualitative. This position reports to the MEAL specialist and is mainly responsible for follow up the implementation of the project activities in a daily bases in addition to carrying out monitoring visits along with project manager. He/she will be reporting the progress in implementation and solving problems in the operation sites in a prompt manner. Also, The MEAL officer will support program design by writing MEAL frameworks and MEAL plans, tracking progress against program-wide monitoring indicators and collecting and drafting information relevant to improving the evidence base for the design of programs. he/she will make sure that the organization standards are met and ensure that all projects' activities are conducted in an orderly proper and acceptable manner as donor and community standards. Meeting beneficiaries to get their feedback about the project. He/she will be having a good English command and some experience in humanitarian projects. The MEAL officer will also support the establishment and monitoring of accountability to affected populations (AAP) systems and processes, ensuring high standards of transparency and protecting the privacy of those using the system.
Key Responsibilities:
Monitoring and Data Management:

• Work in designing and develop the project MEAL plan and circulate the framework with the concerned project team.
• Working closely with the Shelter MEAL specialist and MEAL field monitor to establish a

mechanism for data collection tools (quantitative and qualitative) and reporting to ensure all monitoring requirements are met, including field monitoring.

• Conduct regular field visits to closely assess the performance in the field, the quality of the

provided services and collect any comments, feedbacks from the beneficiaries.

• Conducting data quality assessments on key activities and developing analytical reports.
• Ensure that monitoring incorporates and consider aspects at output, process, context and

outcome levels for assigned projects and that appropriate data collection and reporting tools
are developed and used.

• Work closely with the Shelter MEAL specialist, Project Manager and program staff to ensure

data on project deliverables and achievements against the log-frame is as accurate and up to
date as possible, and managed according to agreed processes and standards.

• Conduct review meeting with the project team, program managers and MEAL focal points to demonstrate.
• Prepare monthly MEAL plans and corresponding reports covering work completed for the period under review and ensuring that key performance indicators are captured.
• Prepare monthly MEAL plans and corresponding reports covering work completed for the period under review and ensuring that key performance indicators are captured.
• Develop tools to gather relevant data and train field staff on data collection.
• Ensure a master beneficiary database is developed for the project and is updated regularly.
• Collaborate with field office staff and implementing team on qualitative monitoring to provide relevant information for ongoing evaluation of project activities.
• Collate, analyse, manage and report all program related data, including on-line beneficiaries' database.
• Conduct monthly market monitoring and share the report timely.
• Supervise the distribution of NFls, ESKs, tent s, Rental subsidies and any other related activities.
• Verify the beneficiaries of Shelter assistance including the distribution of different hygiene kits, ceramic filters, etc.
• Prepare all finalized beneficiaries distribution list and participate in the distribution of different in-kind, CASH assistance or any other related activity.

 
Assessment, Surveys, and Learning:

• Regularly conduct/analyse/report Post Distribution Monitoring, baseline and endline surveys and any other related surveys.
• Guide the regular sharing of the outputs of MEAL findings with project staff, donors, clusters, and primary stakeholders.
• Support the dissemination of quality data for decision making and feedback via regular information sharing with stakeholders and beneficiaries, and through publication of key project successes.
• Compiling and analyzing collected data in order to identify lessons learned and any gaps or problems; sharing results in project reflection meetings and reporting any concerns to the appropriate program.
• Keeps up to date with developments in the sector, including best practice examples in-country and internationally, and ensure ongoing personal development and learning.

 
Reporting and Accountability:

• Assist the MEAL Shelter specialist and/or the Project Manager to conceptualize, write, and consolidate progress reports, as well as briefing documents and other publications relating to the organization's project implementation.
• Support the Program team in the quarterly, interim, and final narrative reporting, ensuring that the reporting meets donor expectations and requirements.
• Identification and formulation of lessons learned from evaluations and studies to be integrates into the final report.
• Participate in annual project reviews and planning workshops and prepare relevant reports;
• In coordination with the Information Management Officer, MEAL WASH specialist and MEAL associate, implement the Accountability Mechanism, including preparations of tools for feedback and complaint collecting and recording.

 
Capacity building:

• Conduct capacity assessment of the organization's staffs in monitoring and evaluation.
• Organize and conduct of results-oriented monitoring and evaluation trainings (including quantitative and qualitative data collection methods) for the project staff.
• Build the capacity of MEAL and program staffs on different aspects on MEAL including database management and impact assessment.
• Undertake any other duties which may be assigned.

Qualifications, Skills, and Experience:

• Bachelor Degree in Engineering, Social Sciences, Humanitarian and/or Development Studies, or relevant field. Bachelor Degree in Civil Engineering is preferred.
• Minimum 2 years of relevant experience within the humanitarian field.
• Very good in English written and verbal.
• Experience in working in complex and volatile contexts, including traveling within governate of responsibility.
• Demonstrated knowledge of conducting qualitative and quantitative data collection, including mobile data collection (e.g., Kobo Toolbox).
• Strong computer skills (MS Word, MS Excel, MS Access, MS Power Point, MS Project, SPSS).
• Excellent inter-personal, communication and listening skills.
• Ability to work with people from various cultural groups and background.
• Strong planning and organizational skills.
• Attention to details and rigor in field and reporting work.

HOW TO APPLY:
Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 17 May 2023 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered.
 
Only shortlisted candidates will be contacted.