PROJECT MANAGER
Terms of Reference
 
Division: Programs.
Location: Sana’a.
Reports to: Health & Nutrition Program Manager  
 

Organization & Background:

YFCA is a leading, Humanitarian, non-Governmental, non-Profit, non-denominational and impartial Organization established in 1976 to improve woman and child health.  Dramatic changes in YFCA mandate were introduced gradually to accommodate the emerging needs of women, children, youth and vulnerable groups.  From that Health perspective, YFCA programs incorporate wider thematic interventions including WASH, Shelter, and Nutrition, Food Security, Agriculture and Livelihood, Education, Early Recovery and Protection. To pursue its unchanging humanitarian mission, YFCA will thoughtfully continue its expansion process to respond to the ever-changing needs of affected communities and vulnerable groups.
 
ROLE PURPOSE:
 
Responsible for the management of a health Project. To pursue resource mobilization opportunities aligned to interventions and capacities of the organization in humanitarian and development sectors. To provide technical leadership and quality control in the management, design, implementation, monitoring, and evaluation of the concerned project.  
 
RESPONSIBILITIES:
 

• Lead the implementation of project’s activities to achieve quality indicators and on time.
• Oversee/conduct rapid and need assessments to determine priority activities.
• Manage, guide, and supervise the project team and the field staff.
• Manage project budget in coordination with the finance officer to continuously monitor the expenditure of the allocated resources for planned activities.
• Supervise the development and distribution of culturally appropriate IEC materials to address a wide variety of health issues.
• Oversee a public health education campaign to inform the target populations of key messages surrounding health. Identify needs for professional training of national partners related to PHC service provision and assist in training provision; oversee comprehensive training programs for PHC providers.
• Maintain a regular supply of the targeted health facilities with the required consumables.
• Provide direction and support to the project team.
• Daily follow-up on the implementation status of project activities.
• Develop weekly and monthly work plans to achieve the program’s expected results.
• Participate in regular meetings with the donor and other partners
• Any additional duties as requested by the supervisor.

 
 
Technical Support
 

• Assist the logistics department in the procurement of drug/medical supplies/medical equipment by providing specifications for requested items;
• Provide regular supervision of supported facilities including data collection/records of beneficiaries and program activities, as well as timely implementation and reaching targets according to program objectives;
• Constantly monitor and report on the progress of the project to his/her supervisor, Donor’s health officer, and other stakeholders
• Organize and conduct joint multifunctional team monitoring visits;
• Monitor program implementation and ensure accurate timely data collection;
• Ensure linkages and integration of community mobilization activities, WASH interventions, FSL activities, and health facilities services;
• Draft and supervise the distribution plan of medical commodities.
• Maintain program files.

 
Human Resources
 

• Organize the structure of the team in line with budget limitations, standardized positions, and implementation strategy.
• Coordinate with the HR department the development of TOR, advertising of jobs, pre-selection of candidates, tests, and interviews.
• Ensures the development of the staff through proactive and continuous improvement of staff capacities and team dynamics through mentoring, coaching, training, and appraisal
• Day-to-day management of staffs: leave requests, planning etc.

 
Logistics​​​​​​​

• Procurement: organize the procurement planning process, launch procurements through clean, timely and accurate order forms, follow up with logistics the ongoing procurements.
• Quality control: participate in the quality checking of all samples at the selection and delivery stages and provide timely and accurate feedback to the Logistic department.
• Stock: follow up on the project stocks in coordination with the Logistic department and Area Coordinator: monitor current, upcoming, distributed, required, and final remaining stock.
• Fleet: contributes to effective fleet management in coordination with the logistic department through accurate and timely planning of vehicle requests.
• Assets: ensure the availability of the required assets for the team including communication means and control.

 
Finance​​​​​​​
 

• Budget management: initial and regular (monthly) forecasting of costs and crosscheck expenditures, taking into consideration potential delays. Timely and accurate requests for cash in coordination with the Finance department.
• Budget development: participate in the development on new project budget through the provision of expert programmatic advice related to contextual knowledge in coordination with the project development department.

QUALIFICATIONS AND SKILLS;

• Bachelor’s degree in medicine required.
• Two years of relevant work experience.
• Work experience in Health programs is preferable.
• Previous experience working for NGO.
• Strong organizational and communication skills, with the ability to effectively present information and respond appropriately to questions from senior managers in the field.
• Strong English and Arabic skills, written and spoken.
• Ability to write reports in English is required.

HOW TO APPLY:
Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 20 Apr 2023 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered.
 
Only shortlisted candidates will be contacted.