Terms of Reference
 
Division           : Programs.
Location          : Sana'a
Reports to      : Finance Manager Project Manager.
 
Organization & Background:
 
YFCA is a leading, Humanitarian, non-Governmental, non-Profit, non-denominational and impartial Organization established in 1976 to improve woman and child health.  Dramatic changes in YFCA mandate were introduced gradually to accommodate the emerging needs of women, children, youth and vulnerable groups.  From that Health perspective, YFCA programs incorporate wider thematic interventions including WASH, Shelter, and Nutrition, Food Security, Agriculture and Livelihood, Education, Early Recovery and Protection. To pursue its unchanging humanitarian mission, YFCA will thoughtfully continue its expansion process to respond to the ever-changing needs of affected communities and vulnerable groups.
 
Duties and Responsibilities:

• Review and audit payment requests to ensure completeness and compliance.
• Directs the activities of the Field Office’s accounting staff ensuring the completion of all accounting activities and reporting to meet YFCA and donor requirements.
• Manage funds in accordance with the systems established for financial management and in line with YFCA financial management policies and procedures.
• Manage identifying all budgets for the project to the system.
• Work closely with other Programme staff for preparing annual plan and budget.
• Ensure that the financial management systems are updated, functional, timely, correct and strictly followed.
• Review payment request documentations in order to follow payment process.
• Preparing day to day financial payment vouchers.
• Ensure that financial rules, regulations and procedures are followed.
• Daily management of financial issues, including ensuring all bills are paid correctly and timely.
• Monitor all services and their payments.
• Support logistical activities according to the established guidelines.
• Ensure that all the procurements are as per set standard and policies.
• Management and supervision of payments, consultancy fees, Per Diems etc.
• Check invoices, activity and account coding and ensure correct preparation of vouchers.
• Report promptly on any administrative or financial irregularities encountered.
• Take proactive role to identify appropriate solution when the implementation of the activities requires financial adjustments.
•  Actively plan and implement a financial capacity building plan for the programme team. 
• Prepare, with the support of programme staff detailed activity-based budgets corresponding to activity plans.
• Prepare and forward monthly reports to the Finance Manager.
• Prepare the quarterly cash request in consultation with Programme Officers as well as Programme Delegate.
• Ensures that financial transactions are classified, recorded and summarized properly;
• Ensure effective filing system and maintenance of asset and inventory lists.
• Maintain the equipment and ensure regular service checks and repairs.
• Participate in periodic reviews, audits and evaluations, when requested.
• Participate in weekly staff coordination meeting, and other relevant meetings, when required.
• Monitor the implementation of standardized procurement procedures (SOPs) at all levels; takes the necessary corrective actions
• Update financial data in databases to ensure that information will be accurate and immediately available when needed
• Prepare forms and manuals for accounting and bookkeeping personnel, and direct their work activities.
• Develop and maintain reports and files on the Accounts Payable processing.
• Assist the Controller with the day-to day, monthly operations of the Accounting/ Finance Department including grant management and budget review and analysis.
• Understanding of full range of financial processes including management and accounts and meticulous attention to detail.
•  Ensures preparation of the financial documents for external and internal audits.

 
Qualifications, Skills and Competencies:

• Advance University Degree in Finance, Accounting/ High professional certificate is preferable.
• At least 3 years' experience in auditing, accounting/finance. Preferable with I/NGOs or CBOs.
• Familiar with industry – specific software like Great Plains, QuickBooks, Peachtree, SAP, and tax preparation software.
• Extensive experience of budget preparations, cash-flow statements & financial plans.
• Demonstrated success in coordination and management of human resources, financial management, administration, logistics and IT services.
• Extensive experience of writing financial reports.
• Experience of and ability to use manual accounting systems.
• Advanced skills in computers.
• Advanced level of English with good command of spoken and written.
• Strong skills in training and developing staff.
• Ability to demonstrate a flexibility of approach and to work effectively as part of a team.
• Ability to deal with complex situations and take initiative proactively to address the situation.
• Excellent communication and facilitation skills.
• Strong interpersonal skills having group dynamics.
• Self-motivated, goal/result-orientation, team work and good motivator.
• Independence, i.e. conducting tasks with minimal supervision, and stress resilience.
• Flexibility, tolerance and maturity. 

HOW TO APPLY:
Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 19 Apr 2023 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered.
 
Only shortlisted candidates will be contacted.