Terms of Reference

Division        : Programs.
Location       : Khanfar, Abyan.
Reports to    : Project Manager.
 
Organization & Background:
YFCA is a leading, Humanitarian, non-Governmental, non-Profit, non-denominational and impartial Organization established in 1976 to improve woman and child health.  Dramatic changes in YFCA mandate were introduced gradually to accommodate the emerging needs of women, children, youth and vulnerable groups.  From that Health perspective, YFCA programs incorporate wider thematic interventions including WASH, Shelter, and Nutrition, Food Security, Agriculture and Livelihood, Education, Early Recovery and Protection. To pursue its unchanging humanitarian mission, YFCA will thoughtfully continue its expansion process to respond to the ever-changing needs of affected communities and vulnerable groups.
 
Job Purpose:
The Project Field Coordinator is responsible for coordinating, consolidating, and ensuring smooth implementation of project activities in the field ensuring strong collaboration and coordination with MoPIC, authorities, and stakeholders. S/he will work under the supervision of the Project Manager.

Key Responsibilities:

• Responsible for the overall implementation of project activities in the respective field.
• Develop and maintain good relationships and lines of communication with relevant, local partner, local authorities and communities, explaining the nature of the project and liaising with them throughout the project.
• Commitment to implement the field monitoring system adopted in the project and coordinate with the organization’s MEAL department to conduct monitoring visits to the project sites to ensure the implementation of the activities is on time and to achieve quality results.
• Oversee and review all aspects of fieldwork on a daily basis in field.
• Keep the forms Documents, questionnaires safe and private, ensuring they reach to Project management in Sana’a office on time.
• Prepare a report summarizing all activities carried out in the field, achievements, difficulties. Also raising monthly and quarterly reports to control the progress of the field.
• Participation and following up in the project survey’s such as assessments, PDMs, registration and verification.
• Contributing to the selection of community volunteers in the target district.
• Facilitation /coordination of field work and solve the problems facing the project team and raise these obstacles to the program management.
• Evaluate the performance of the team work, FSP, and community volunteers.
• Review the monthly reports and statements and ensure that the data integrity is fulfilled before delivery to the project officer.
• Prepare a database for the project and the introduction of the project impact assessment form into the database.
• Properly archiving the documents and correspondence of the project for easy reference upon request.
• Collaborate with other departments to ensure all information is tracked according to programs needs and donor requirements.
• Ensures information is efficiently communicated between the sub office and the head office.
• Ensure implementation of the organization’s operational policies, procedures and guidelines.
• Perform any other duties or tasks determined by the program management.

 
Education, Experience & Competencies:

• Bachelor's degree in related field.
• Previous experience working with an NGO with at least one year experience in the humanitarian work.
• Professional knowledge of word processing tools and spreadsheets (MS Office Word, Excel, PowerPoint…etc.).
• Excellent in communication skills in both English and Arabic.
• Proven ability to lead and work effectively with others to achieve results
• Strong leadership and ability to plan with good organizational skills, multi-task including prioritization and ability to work under pressure.
• Excellent coordination, reporting and presentation skills
• Initiative and ability to follow up on issues
• Excellent skills in monitoring implementation of program activities.
• Ability and willingness to travel regularly to field sites.

 
HOW TO APPLY:
Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 17^th Mar 2021 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered.
 
Only shortlisted candidates will be contacted.