Terms of Reference
 
Division           : Programs.
Location           : Marib.
Reports to        : Field Shelter Engineer/Project Manager.

Organization & Background:
YFCA is a leading, Humanitarian, non-Governmental, non-Profit, non-denominational and impartial Organization established in 1976 to improve woman and child health.  Dramatic changes in YFCA mandate were introduced gradually to accommodate the emerging needs of women, children, youth and vulnerable groups.  From that Health perspective, YFCA programs incorporate wider thematic interventions including WASH, Shelter, and Nutrition, Food Security, Agriculture and Livelihood, Education, Early Recovery and Protection. To pursue its unchanging humanitarian mission, YFCA will thoughtfully continue its expansion process to respond to the ever-changing needs of affected communities and vulnerable groups.
 
Job Purpose:
The Site Supervisor is responsible for supporting the technical project team in the implementation of shelter activities and providing technical training for beneficiaries. Also, supporting in the identification, design, implementation, monitoring and reporting on the progress in the assigned districts. he is responsible for day-to-day field management, supervision and provision of regular technical backstopping to shelter and community projects in addition to provision of needed technical support.

Key Responsibilities:

• Participate in a field-level needs assessment/survey/data collection of proposed community shelter rehabilitation projects; develop a comprehensive bill of quantities (BOQs); prepare a detailed report of assessment/survey findings.
• Participate with field shelter engineer, project team and community committees and stakeholders in selecting the sites.
• Work with field shelter engineers to draw up works tender documents and provide technical support to Bid Committees for all sites and activities.
• Assist to supervise the construction/rehabilitation process, ensuring that it is completed within timelines and according to approved BOQs.
• Where necessary, take samples for laboratory testing of materials and workmanship.
• Assist of ensuring that variations are approved by field engineers according to the organization’s procedures before giving work order to the contractor.
• Verify incoming materials are of the highest quality and from acceptable country of origin.
• Certify achievement of contractual milestones, and provide report to field shelter engineers so payment to contractors can be processed.
• Participating in handing over the sites to the contractors according to the plan in coordination with all the stakeholders.
• Supervise and monitor the activity including beneficiary selection, track beneficiary lists at the project sites and ensure they are properly filled out.
• Maintain material record at construction sites and ensure that is arrived timely to all sites.
• Conduct regular site inspections throughout activities implementation and ensure work plan/schedule is followed.
• Participate in the process of selection beneficiaries according to the selection criteria including, the need assessment, baseline, verification, and registration.
• Validate the progress and quality of work of the labours, and make the connection with the administration and logistics to ensure their payments are done well and on time.
• Coordinate with field shelter engineer to ensure all activities are carried out in line with community needs.
• Assist in recruitment, training, and supervision of the field monitors, skilled labours and supervisors.
• Provide technical support and guidance at all sites for beneficiaries to ensure effective implementation and quality of work. 
• Ensure proper record /archiving of all activities in hard and soft manner.
• Coordinate with the local authorities and local authorities project sites.
• Participate in the implementation oversight of all rehabilitation activities.
• Ensure that activities are implemented in adherence to the organization’s standards, SPHRE standards, and cluster guidelines and/or other recognized construction quality, environmental mitigation, and safety standards.
• Monitor and supervise shelter activities and ensure effective implementation according to the project plan.
• Regular visits to field areas to supervise all sites and ensuring quality implementation of all activities at all sites.
• Assist to develop and implement safety standard checklists ensuring that labours’ safety is central.
• Assist to seek and obtain appropriate government sign-off on works at the critical stages; especially at the start and completion.
• As appropriate, ensure that the contractor maintains proper inventory control systems of commodities/goods transactions.
• Write and submit weekly activity reports and filed visit reports at critical points of the construction/rehabilitation works.
• Execute implementation of all shelter infrastructure activities as per implementation plan, BOQs, drawings and specifications.
• Maintain material record at construction sites and ensure quality of all material arrived on all sites.
• Identify project supplies needs Prepare requisitions and coordinate with operation team to ensure materials arrive timely to work site.
• Technical Training of committees and volunteers.
• Validate the progress and quality of work of the contractors, and make the connection with the administration and logistics to ensure their payments are done well on time.
• As required, support emergency planning processes and response in regards to shelter or any other needed tasks.

Assessment and Project Design:

• Participates in shelter engineering assessments including needs, technical evaluations sites.
• Carries out shelter engineering/hardware data collection as required.
• Participate in the assessment and selection of all sites.

Planning and Implementation:

• Liaises with the field shelter engineer to plan and implement activities in the field.
• Suggest new methods and approaches in order to improve the quality of the activities in the field.
• Works with and supervises partners, contractors, suppliers, construction workers etc. on engineering aspects of the activities.
• In consultation with the field shelter engineer offers shelter related technical oversight for the shelter program at field level.
• Responds to and records beneficiary and shelter technical/hardware feedback and complaints at field level.
• Prepares and shares with the supervisor weekly implementation plans.

 
Monitoring, Evaluation, Accountability and Learning:

• Monitor and report on the shelter activities in the field ensuring there is compliance with plans and the organization’s standards and cluster guidelines.
• Report all gender and protection related concerns to the field shelter engineer or the gender focal persons.
• Prepares and shares all relevant field shelter engineering field reports and documents as required.
• Ensure that shelter infrastructure construction and rehabilitation works are carried out according to BOQs, drawings, quality standards established by the organization through quality checklists.
• Weekly reporting of data in order to follow up the standard project and strategic indicators (number of beneficiaries, number and type of activities completed).
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to the organization and to not jeopardize its humanitarian mission.
• Follow all the organization protocols and regulations according to guidance provided by the direct supervisor.

 
Coordination and Representation:

• Works with field shelter engineer to mobilize communities and community leaders for the selecting of sites, building materials, construction activities and maintenance of shelter structures.
• Engaged in formation of community committees and sites management.
• Organize and coordinate meetings on construction related issues when required.
• Support shelter team leader in communication with district and local authorities about construction, land and site assessment.

 
Training, Capacity Building and Other Duties:

• Participate and lead in developing training material for community-based project construction, monitoring and maintenance.
• Conduct sessions with the project technical staff to discuss construction needs, community participation and to ensure quality construction work.
• Provide technical support and training of community volunteers, members of shelter committees, labours, beneficiaries, governmental staff on how to use and maintain the sites.

 
Qualifications & Experiences:

• Bachelor degree in Civil Engineering or any related field.
• 2 years’ relevant experience in same field.
• Experience at preparing various engineering reports.
• Knowledge and understanding of construction management.
• Experience in preparing Bill of Quantity (BOQ) and budgets.
• 1-2 years of experience in field-related activities, specially, in the field of cash/food for work in the rural areas.
• Experience in working with shelter projects in a humanitarian/recovery context.
• Thinking both creatively and logically to resolve design and development problems.
• Ability to explain design ideas and plans clearly.
• Willing and capable of adopting a questioning attitude.
• Good level of English language both spoken and writing.
• Experience or knowledge of working and living in relevant regions/contexts.
• NGO or humanitarian work experience.

 
HOW TO APPLY:
Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 22 Aug 2023 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered.
 
Only shortlisted candidates will be contacted.