Terms of Reference
 
Division: MEAL.
Location: Marib.
Reports to: Project MEAL Officer/ WASH & Shelter MEAL Specialist.
 
About The Organization:
 
YFCA is a leading, Humanitarian, non-Governmental, non-Profit, non-denominational and impartial Organization established in 1976 to improve woman and child health.  Dramatic changes in YFCA mandate were introduced gradually to accommodate the emerging needs of women, children, youth and vulnerable groups.  From that Health perspective, YFCA programs incorporate wider thematic interventions including WASH, Shelter, and Nutrition, Food Security, Agriculture and Livelihood, Education, Early Recovery and Protection. To pursue its unchanging humanitarian mission, YFCA will thoughtfully continue its expansion process to respond to the ever-changing needs of affected communities and vulnerable groups.
 
Job Purpose:
Under the direct supervision of the Project MEAL Officer/WASH & Shelter MEAL Specialist (or as assigned by the MEAL Unit Manager), the Field M&E Assistant is responsible for the provision of effective support on the day-to-day implementation of the project's MEAL plan, activities and deliverables, and contribute to achieve and improve the quality of the project. He/she is responsible for monitoring and supervising Shelter Project activities in the targeted districts providing regular reports to the WASH & Shelter MEAL Specialist. ‎ The Field M&E Assistant will also support the development of M&E systems, ensuring quality and accountability standards are integrated into the regular MEAL activities. He/she will maintain all data, conduct relevant need assessments, ensure full compliance with rules and regulations for project implementation, and develop frequent reports on all project activities.

Key Responsibilities:
 Monitoring and Data Management:

• Identify strengths and weaknesses in existing data collection and assist in proposing strategies to increase data use. ‎
• Working closely with the MEAL Officer to establish a mechanism for data collection tools (quantitative and qualitative) and reporting to ensure all monitoring requirements are met, including field monitoring.
• Adequately communicate and share information about YFCA programs.
• Assist in clarifying project information needs.‎
• Conduct regular field visits to closely assess the performance in the field, and the quality of the provided services, and collect any comments, and feedback from the beneficiaries.
• Conducting data quality assessments on key activities and developing analytical reports.
• Monitor, evaluate and suggest changes and improvements in the project and materials based on observations and discussions with YFCA management team and stakeholders
• Attend and assist the Project MEAL officer in conducting the review meeting with the project team, program managers, and MEAL focal points to demonstrate the project figures, share any encountered challenges, and extrapolate corresponding solutions.
• Organize, design, plan, and carry out the collection, verification, evaluation, analysis, compilation, and dissemination of program data.
• Conducting data quality assessments on key activities and developing analytical reports.
• Conduct systematic data quality checks and cleaning procedures before submitting data for analysis.‎
• Monitor data quality and keep tracking the progress of project activities.
• Perform regular field visits to ensure the quality of data collected and verify the accuracy of reported data.
• Prepare lessons learned from the project.
• Ensure high-quality MEAL reports are submitted on time. ‎
• Participate in the verification of beneficiaries of WASH& Shelter assistance including the distribution of different hygiene kits, ceramic filters, Shelter kits, etc.
• Perform other relevant tasks as requested by the MEAL Officer.

Assessment, Surveys, and Learning:

• Regularly conduct Post Distribution Monitoring surveys
• Prepare needs assessment surveys and quality control forms.‎
• Conduct baseline data collection and compilations.‎
• Compiling and analyzing collected data in order to identify lessons learned and any gaps or problems; sharing results in project reflection meetings and reporting any concerns to the appropriate program.
• Keeps up to date with developments in the sector, including best practice examples in the field, and ensures ongoing personal development and learning.

Reporting and Accountability:

• Assist the MEAL specialist and/or the MEAL Officer to conceptualize, write, and consolidate progress reports, as well as briefing documents and other publications relating to YFCA’s implementation.
• Support the Project MEAL officer in the quarterly, interim, and final narrative reporting, ensuring that the reporting meets donor expectations and requirements.
• Identification and formulation of lessons learned from evaluations and studies to be integrated into the final report
• Participate in annual project reviews and planning workshops and prepare relevant reports;
• In coordination with the Information Management Officer, MEAL Manager, and MEAL Officer, implement the Accountability Mechanism, including preparations of tools for feedback and complaint collecting and recording
• Undertake any other duties which may be assigned.
• Act as Complaints Response Mechanism Area Focal Point, including reception, registration, and sharing of complaints with MEAL officer on monthly basis.

HOW TO APPLY:
Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 12 Jan 2023 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered.
 
Only shortlisted candidates will be contacted.