Terms of Reference

 
Division           : Finance.
Location           : Sana’a.
Reports to        : Finance Manager/ Project Manager.

 
Organization & Background:
YFCA is a leading, Humanitarian, non-Governmental, non-Profit, non-denominational and impartial Organization established in 1976 to improve woman and child health.  Dramatic changes in YFCA mandate were introduced gradually to accommodate the emerging needs of women, children, youth and vulnerable groups.  From that Health perspective, YFCA programs incorporate wider thematic interventions including WASH, Shelter, and Nutrition, Food Security, Agriculture and Livelihood, Education, Early Recovery and Protection. To pursue its unchanging humanitarian mission, YFCA will thoughtfully continue its expansion process to respond to the ever changing needs of affected communities and vulnerable groups.
 
Job Purpose:
The goal is to contribute to the overall efficient operation of the finance department and help the organization be fully aware of its financial conditions. The Project Accountant will perform the following key functions/ accountabilities under the direction of the project manager and the finance manager. He/she is in charge of preparing, reconciling and analyzing the accounting records and financial reports of the project and organization.
Key Responsibilities:
Key Logistic and Procurement Tasks:

• Prepares and posts accounting entries in the accounting software on a regular basis.
• Ensures accuracy and completeness of accounting transactions in accordance with financial procedures.
• Helps ensure that operations run smoothly through efficient cash-flow management, covering the fund needs of the delegation/structure.
• Guarantees proper filing of relevant supporting documents for future reference, including audits.
• Performs regular integrity checks of accounting entries and account balances.
• Participates in monthly closing activities and is responsible for part of them.
• Keeps files up to date at all times and participates in filing relevant supporting documents.
• Provides support to other departments and responds to semi-routine and non-standard inquiries when necessary.
• Carry out all the accounting operations related to the project on a daily basis and submit financial invoices
• Managing and restrict petty expenses and ensure that cash is available in the Fund at all times to carry out activities or any sudden monetary operation
• Reviewing all approved expenses with the signatures approved before the disbursement process.
• Preparing all bonds of exchange and checks with the guarantee and accuracy of supporting documents.
• Assists the organization in submission of all Internal & external financial reports.
• Assist & ensure that petty cash is used only for authorized transactions.
• Following up the allowances of loading and offloading the kits in daily basis.
• Following up the bank account and coordination with the head office in Sanaa to know the balance of the bank in local and foreign currency.
• Responsible for all field expenditures.
• Preparing all the financial reports.
• Responsible for all field monitoring visits expenses.
• Providing assistance in preparing and reviewing project budget
• Providing assistance in the preparation of transportation vouchers and all its documents related to transportation and activity expenses.
• Escalate any noted financial risks / fraud activities directly to Project manager
• Check that the exchange process is subject to all financial and accounting documents.
• Examination of all contracts and financial documents.
• obligation to perform any other tasks required by the project manager.
• Review the official e-mails on a daily basis, respond to queries from suppliers and colleagues in a timely and appropriate manner, also ensures that any critical issues should be raised with the line manager at the earliest opportunity.
• Provide financial reports on project activities and any financial aspects in general periodically.
• Assist in the provision of documents required for settlements and audit required from donors to verify and solve any financial or accounting problems.
• obligation to perform any other tasks required by the finance manager/ project manager.

 
The Organization Policies and Procedures Compliance:

• Ensure adherence to the organization and donor procurement policies and procedures, and to be in contact with Finance Unit.
• Follow up with donor finance regulations.

 
Qualifications, Experiences, and Skills:

• Bachelor’s degree in Accounting, or Finance.
• Strong administrative and time-management skills.
• At least 1-2 years' experience in , accounting/finance. Preferable with INGO/NGOs.
• Understanding of full range of financial processes including management and accounts, and attention to detail.
• Familiar with industry-specific software like Yemen Soft, QuickBooks and Focus.
• Good command of spoken and written English.
• Excellent computer skills – including Microsoft Office.
• Excellent English language skills.
• Demonstrable commitment to gender-sensitive practices.
• Experience in implementing WASH projects, Cash for Work and or Voucher Cash Transfer is preferred.
• Experience of budget preparations, cash-flow statements & financial plans; Experience of writing financial reports.

How to apply:
 
Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 01 Feb 2021 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered. Only shortlisted candidates will be contacted.