Field Logistics / Shabwah

Deadline: Friday, 14 August, 2020

• Organize logistics processes, including communications and transport, as well as the related administrative procedures, for the organization operations in line with the organization policies and procedures.
• Assist in implementing and monitoring logistics systems, in accordance with the organization policies and procedures.
•  Establish and maintain good contacts with service providers, vehicle rental service providers, vehicle maintenance garages, suppliers of spare parts, fuel suppliers, government offices, and others with regards to logistical matters.
• Reports monthly on nutrition food commodities stocks, all vehicle, communications, incident reports, and related logistics activities to the line manager and/or the overview manager.
• Assist the line manager with logistics advice.
•  Review and ensure completeness of all requisitions and communicates with programmer team for validation and inclusion.
• Communicate with budget holders and requesters on approvals and clarifications on their Request Orders.
• Assist in converting Supply Plans into Procurement Schedules.
• Assist in Consolidating and combining procurement schedules.
• Communicates with suppliers on clarifications needed.
• Review all purchase orders, invoices for accuracy and completeness before forwarding for approval by respective budget holders.
• Maintain suppliers and supplies database which are up to date and appropriate to the organization policies and procedures
• Maintain supplier performance database.
• Ensure that purchases are properly received and goods receiving made out and relevant data of each activity is updated.
• Prepare requests for quotations to potential suppliers and ensure compliance to the organization Procurement Policies.
• Coordinate all reporting and information dissemination and ensure respective staff maintain proper maintain filing system on purchases.
• Endorse all procurement decisions and forward the same for approval to facilitate procurement activities within the organization.
• Act as the focal point for all purchases to ensure compliance to procurement and related policies.
• Provide procurement assistance to requesters, organization users, Programme team, support team and field offices.
• Engage in partnership logistics assessments.
• Participate in the process of supplier qualification.
• Following up the allowances of loading and offloading the kits in daily basis.
• Closely follow-up liaison and clearing officer on the clearing and delivery of imported goods to the respective requester.
• Provide weekly and monthly purchase report to the line manager and relevant programmer managers.
• Address all inquiries related to procurement and ensure that relevant correspondence is processed/filed accordingly.

• A bachelor’s Degree in procurement and purchasing or relevant qualification.
• In-depth Two-years’ experience in procurement and purchasing.
• Experience in working with NGOs is preferred.
• Experience in storing of food commodities. 
• Good knowledge of purchasing systems.
• Good written and spoken English
• Good computer skills: Excel, Word, the purchasing system
• Ability to plan with good organizational skills, multi-task including prioritization and ability to work under pressure.
• Initiative and ability to follow up on issues.
• Good reporting and communication skills.
• Excellent skills in monitoring implementation of program activities.
• Self-motivation, goal/result-orientation and team work.
• Flexibility, tolerance and maturity.