Finance Assistant / Sana
Deadline: Sunday, 26 July, 2020
Finance Assistant
Terms of Reference
Division : Programs.
Location : Sana’a.
Reports to : Finance Manager/Project Manager.
Organization & Background:
YFCA is a leading, Humanitarian, non-Governmental, non-Profit, non-denominational and impartial Organization established in 1976 to improve woman and child health. Dramatic changes in YFCA mandate were introduced gradually to accommodate the emerging needs of women, children, youth and vulnerable groups. From that Health perspective, YFCA programs incorporate wider thematic interventions including WASH, Shelter, and Nutrition, Food Security, Agriculture and Livelihood, Education, Early Recovery and Protection. To pursue its unchanging humanitarian mission, YFCA will thoughtfully continue its expansion process to respond to the ever changing needs of affected communities and vulnerable groups.
Job Purpose:
The Finance Assistant will facilitate the efficient and effective financial operation of organization Sana’a office. He/she will ensure compliance with organization rules and regulations as described in the organization guidelines, alongside donor policies, procedures, guidelines and rules. She/he will seek and receive policy guidance/ instructions and support from Finance Manager on his/her responsibilities. He/she will execute administrative and finance related tasks and follow up of project accountancy to support the Accountancy/finance Manager. Following the organization standard and procedures, in order to ensure legal compliance and keep a strict control over monetary resources to achieve project objectives.
Key Responsibilities:
Terms of Reference
Division : Programs.
Location : Sana’a.
Reports to : Finance Manager/Project Manager.
Organization & Background:
YFCA is a leading, Humanitarian, non-Governmental, non-Profit, non-denominational and impartial Organization established in 1976 to improve woman and child health. Dramatic changes in YFCA mandate were introduced gradually to accommodate the emerging needs of women, children, youth and vulnerable groups. From that Health perspective, YFCA programs incorporate wider thematic interventions including WASH, Shelter, and Nutrition, Food Security, Agriculture and Livelihood, Education, Early Recovery and Protection. To pursue its unchanging humanitarian mission, YFCA will thoughtfully continue its expansion process to respond to the ever changing needs of affected communities and vulnerable groups.
Job Purpose:
The Finance Assistant will facilitate the efficient and effective financial operation of organization Sana’a office. He/she will ensure compliance with organization rules and regulations as described in the organization guidelines, alongside donor policies, procedures, guidelines and rules. She/he will seek and receive policy guidance/ instructions and support from Finance Manager on his/her responsibilities. He/she will execute administrative and finance related tasks and follow up of project accountancy to support the Accountancy/finance Manager. Following the organization standard and procedures, in order to ensure legal compliance and keep a strict control over monetary resources to achieve project objectives.
Key Responsibilities:
- Prepare all payments vouchers and cheques while ensuring adequacy and accuracy of supporting documentation
- Record all bank movements
- Ensure accuracy of all invoices, payments, vouchers and receipts together with their supporting documents, and accurately enter in the accounting system as appropriate
- Assist in bank accounts and cashboxes reconciliations
- Undertake timely analysis and submission or filing of all financial documentation.
- Scan all vouchers, contracts and other financial documents as well as supporting documents on regular basis
- Preparing and verifying payments vouchers and cheques while ensuring adequacy and accuracy of supporting documentation.
- Maintain proper filling system for all financial and accounting documents
- Assist in preparation of periodic financial reports and submit for review
- Follow up on advances, refunds and other outstanding matters
- Assist in accounting procedures reviews to ensure compliance with all the applicable accounting laws and statutory regulations, the organization requirements and donor regulations.
- Implement and manage all aspects of daily accounting operations. And ensure that all supporting documents are prepared and submitted in accordance with approved procedures.
- Implementing cash management procedures in order to ensure the highest control and security, assisting the project accountant, and the Finance Manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
- Carrying out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.
- Reviewing and updating on monthly basis the Contract Monitoring file.
- Processing the payment to suppliers and keep strict on all documentation involved, informing the Finance manager of any sort of disparity
- Performing Cheque and bank payments, encoding them in the accounting system and ensuring that all receipts and documentation meet the organization requirements (procedures, deadlines, information, signatures ...).
- Preparing the timely payment of taxes and Social Security. Ensure the timely declaration of the income tax to the tax authority with all relevant documents
- Any other administrative task delegated by the project manager/ Finance Manager.
- Perform other duties assigned.
The Organization Policies and Procedures Compliance:
- Ensure adherence to the organization and donor finance policies and procedures, and to be in contact with project team and Finance unit.
- Follow up with donor finance regulations.
Qualifications, Experiences, and Skills:
- Bachelor’s degree in Accounting, or Finance.
- Strong administrative and time-management skills
- At least 1-2 years' experience in accounting/finance preferably with INGO/NGOs.
- Understanding of full range of financial processes including management and accounts, and attention to detail.
- Familiar with industry-specific software like Yemen Soft, QuickBooks and Focus;
- Good command of spoken and written English
- Excellent computer skills – including Microsoft Office
- Demonstrable commitment to gender-sensitive practices
- Experience in implementing WASH projects, Cash for Work and or Voucher Cash Transfer is preferred.
- Experience of budget preparations, cash-flow statements & financial plans; Experience of writing financial reports.
HOW TO APPLY:
Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 26 July 2020 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered. Only shortlisted candidates will be contacted.
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