Data Entry Clerk
Terms of Reference
 
Division          : Programs
Location         : Hadramout
Reports to      : Project Manager

 
Organization & Background:
A humanitarian, independent, non-profit, non-governmental organization that works across Yemen. The organization provides direct assistance for conflict-affected populations, IDPs, host communities and vulnerable groups in the conflict areas. The organization, in partnership with international agencies, takes action during crisis situations, and goes the extra mile to engage in other contexts where its competencies will add value. The organization promotes durable solutions for conflict-affected populations and helps to restore services, education, economic, wellbeing and health.
 
Role Purpose:
 
S/he will ensure that all data collected by project teams is entered into the appropriate database, analysed and well protected. S/he will maintain accurate and up to date information regarding projects, locations, surveys, indicators, and all project participants. Information will span numerous programme activities and various databases will require simultaneous management.
Key Responsibilities:

• Compile and enter beneficiary and project information into databases from regularly collected (handwritten) registration forms and lists of health program; update and revise data when details change.
• Preparing and sorting documents for data entry.
• Entering data into database software and checking to ensure the accuracy of the data that has been inputted.
• Resolving discrepancies in information and obtaining further information for incomplete documents.
• Responding to information requests from field staff.
• Create and maintain numerous Excel databases for different activities (distributions, etc.)
• Compile, sort and organize data to be entered into the databases or electronic files.
• Scan documents and print files, when needed also keep all information confidential.
• Crosscheck and verify data keyed into the databases for accuracy.
• Maintain and update workflow record regarding work completed and work pending.
• Database for tracking beneficiaries reached under the different interventions.
• Assist other administrative staff in filing, archiving, typing and other tasks as necessary.
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.

 
Education & Experience:

• A Bachelor’s degree in information technology and statistics.
• At least two years work experience.
• Previous experience with assessments, surveys, and evaluations preferred.
• One year work experience in electronic data management position.
• Advanced understanding of Excel databases.
• Excellent computer skills, with strong typing skills in English and Arabic and knowledge of MS Word.
• Strong attention to detail and high level of accuracy in data management.
• Ability to analyse and understand data, organizing into visual representations - diagrams/charts.
• Time management skills and ability to analyse information from many sources.
• Very good English (reading, speaking, writing/spelling, and typing) is required.

 

HOW TO APPLY:
Interested candidates are invited to submit their updated CVs to careers.ye@gmail.com, by Sep 20, 2022 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered. 

Only shortlisted candidates will be contacted.