HR Assistant / Taiz

Deadline: Monday, 18 July, 2022

HR Assistant
 
Division           : Human Resource
Location           : Taiz.
Reports to        : Human Resource Manager / Project Manager.

ABOUT THE ORGANIZATION:
 
YFCA is a leading, Humanitarian, non-Governmental, non-Profit, non-denominational and impartial Organization established in 1976 to improve woman and child health.  Dramatic changes in YFCA mandate were introduced gradually to accommodate the emerging needs of women, children, youth and vulnerable groups.  From that Health perspective, YFCA programs incorporate wider thematic interventions including WASH, Shelter, and Nutrition, Food Security, Agriculture and Livelihood, Education, Early Recovery and Protection. To pursue its unchanging humanitarian mission, YFCA will thoughtfully continue its expansion process to respond to the ever changing needs of affected communities and vulnerable groups.

Job Purpose
HR Assistant supports the daily administration activities and providing support in the various human resource functions, which include recruitment, staffing, training, staff wellness and development, performance monitoring and executive administration. He/ she will ensure smooth communications between the HR department and other departments to ensure the prompt resolution of queries. The HR Assistant will work closely with the Human Resource Specialist and Human Resource Officer in all HR aspects. He/ She will report directly to the Human Resource Officer.

Key Responsibilities:

• Assisting with day to day operations of the HR functions and duties
• Providing clerical and administrative support to Human Resources staff
• Compiling and update employee records (hard and soft copies)
• Provide HR administrative support (eg placement of advertisements, receiving and filling applications, inviting candidates for interview, organizing interview venues, issuance of new staff identity cards – IDs, medical cards etc) during staff and Incentive Workers recruitment processes
• Coordinate HR projects (meetings, training, surveys etc.) and take minutes of meetings as required
• Deal with employee requests regarding human resources issues, rules, and regulations
• Assist in payroll preparation by providing relevant data and generates regular monthly records and reports such as leave report, staff lists, HR statistics
• Assist in properly handling complaints and grievance procedures
• Coordinate communication with candidates and schedule interviews as requested
• Conduct initial orientation to newly hired employees as assigned
• Assist in updating and roll-out of Human Resource policies and in observing to ensure that that they are respected
• Assist staff in clarifying on HR policies, processes, procedures and standard the Organization practices
• Update and maintain all staff records and individual files including contracts, leave, medical, appraisals, etc.
• Process and follow up claims for medical cover, insurance and other staff issues
• Undertake and maintain HR archives in accordance with the Organization regulations
• Support in the implementation of staff training and development programs
• Contribute in the alignment and design of additional HR policies, processes and procedures.

Education & Experience:

• Bachelor's degree in human resources or related (essential).
• 2 years of experience as an HR assistant (essential).
• Exposure to labor law and employment equity regulations.
• Effective HR administration and people management skills.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Highly computer literate with capability in email, MS Office, and related business and communication tools.

HOW TO APPLY:
 
Interested candidates are invited to submit their updated CVs to hr@yfca.ngo, by 18 July 2022 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered. Only shortlisted candidates will be contacted.

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