Project Manager / Sana

Deadline: Sunday, 15 August, 2021

Project Manager
Division               : Programs.
Reports to           : Shelter & Protection Officer.
 
Organization & Background:
YFCA is a leading, Humanitarian, non-Governmental, non-Profit, non-denominational and impartial Organization established in 1976 to improve woman and child health.  Dramatic changes in YFCA mandate were introduced gradually to accommodate the emerging needs of women, children, youth and vulnerable groups.  From that Health perspective, YFCA programs incorporate wider thematic interventions including WASH, Shelter, and Nutrition, Food Security, Agriculture and Livelihood, Education, Early Recovery and Protection. To pursue its unchanging humanitarian mission, YFCA will thoughtfully continue its expansion process to respond to the ever changing needs of affected communities and vulnerable groups.
 
Key Responsibilities:
 

• Leading the project staff members and defining the tasks according to the project organogram.
• submitting implementation plan for the project and bounded with specific time.
• following up the project technically and administratively and following up the whole team and stakeholders.
• holding periodical meetings with the team members to evaluate the performance on the ground and solving the problems
• observing the submitting of the weekly report through the continuous observation.
• Updating the time table periodically in all the projects aspects and handling any deviations.
• Maintain open lines of communications with all field staff    
• Attends coordination meetings.
• Working effectively as team member and solve staff problems whenever occur.
• To ensure that all projects are delivered on-time, within scope and within budget.
• To works with the M&E Manager to implement monitoring and evaluation plans for the project, and facilitate monitoring and review of the project with staff and consortium partners to assess outcomes and capture lessons learned.
• To work on Narrative reports and monitor the project activities progress to ensure that all reports of the ongoing projects are updated and shared with the donor.
• To assist in the compilation of data for weekly, bi-weekly reports and quarterly reports with the M&E Officer and technical unit.
• To supervise and direct the field officers with frequent visits to the field according to the work needs.
• To assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility.
• To develop comprehensive project plans to be shared with Program Manager as well as Donor.
• To develop and ensure appropriate tools and strategy to monitor the progress and quality and impact of the project and it’s implemented.
• To manage changes to the project scope, project schedule and project costs using appropriate verification techniques.
• To measure project performance using appropriate tools and techniques.
• To track project performance, specifically to analyze the successful completion of short and long-term goals.
• To build good relation with the donor, partners and local authority.
• To perform risk management to minimize project risks.
• To delegate project tasks based on junior staff members’ individual strengths, skill sets and experience levels.
• To meet budgetary objectives and make adjustments to project constraints based on financial analysis.
• To ensure that monthly, quarterly, semi-annual, annual and other program and financial reports are prepared and in placed and documented in time aligning with project design and donor requirement.
• To develop spreadsheets, diagrams and process maps to document needs.
• To facilitate for building capacity of Project Team.
• To work with field teams and logistics to procure project supplies within project budgets.
• To liaise closely with local authorities, donor and partner agencies to ensure project compliance with donor policies and regulations and complementary with other agencies' efforts.
• To support and maintain profitable communication and cooperation with local partners, agencies, NGOs and government institutions including Clusters, UN agencies, INGOs, and MOPIC to assist in preparing summary briefs, update and summaries for projects on regularly basis.
• Ensure beneficiaries selection process and criteria are applied prior to distributions
• Ensure that the monitoring framework within the program implemented, including baseline data, secondary data, reviews, donor reporting, KAP survey and internal/external evaluations.
• Conduct routine field support visits for the purposes of supporting programme management in accordance with internal procedures, good practice, maximize impact and encourage learning.

 
Technical Support:
 

• Assist the logistics department in procurement requests by providing specification for requested items;
• Provide regular supervision of supported facilities including data collection/records of beneficiaries and program activities, as well as timely implementation and reaching targets according to program objectives;
• Constantly monitor and report on progress of the project to his/her supervisor, Donor’s shelter officer and other stakeholders
• Organize and conduct joint multifunctional team monitoring visits;
• Develop contingency plans with other agencies in the relevant clusters.
• Monitor program implementation and ensure accurate, timely data collection;
• Responsible for the development of related projects in the form of draft project concept notes and draft proposals, budgets and budget narratives.
• Maintain program files.

HOW TO APPLY:
Interested candidates are invited to submit their updated CVs to careers.ye@gmail.com, by Aug 15, 2021 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered. Only shortlisted candidates will be contacted.
 

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