Field Officer / Taiz

Deadline: Tuesday, 20 August, 2019

 
FIELD OFFICER
Terms of Reference
 
Division           : Programs
Location           : Taiz
Reports to        :  Project Manager
 
ABOUT THE ORGANIZATION:
A humanitarian, independent, non-profit, non-governmental organization that works across Yemen. The organization provides direct assistance for conflict-affected populations, IDPs, host communities and vulnerable groups in the conflict areas. The organization, in partnership with international agencies, takes action during crisis situations, and goes the extra mile to engage in other contexts where its competencies will add value. The organization promotes durable solutions for conflict-affected populations and helps to restore services, education, economic, wellbeing and health.
 
ROLE PURPOSE:
Admin Officer supports the daily administration activities and providing support in the various human resource functions, and administrative tasks to support delivery of a discrete work area, enabling those supported to be more effective.
 
RESPONSIBILITIES:

• Supervises the daily operation of positions under his/her responsibility.
• Participates in the development of staffing plans; performs administrative tasks related to staff coverage (i.e.  Vacations and modified days, time sheets and employee information records, for support and auxiliary staff); markers and student assistants.
• Coordinates and approves staff work and vacation schedules and other absences; and timesheets;
• Conducts performance evaluations and schedules monthly meetings with support staff under his/her responsibility;
• Directs work of a routine and non-routine nature and establishes priorities where applicable.
• Provides administrative support for projects as delegated.
•  Implements the organization standard operating guidelines for general administrational and provide administrative support to staff and visitors;
• Maintains, keeps track of, and updates records and payment schedules of the office utilities;
• Maintains effective communication in the office;
• Coordinate and overall manage office running and management (maintenance, repairs; equipment; stationery);
• Ensures office supplies and stationary are available for office use.
• Provides verbal and written reports on project progress and outcomes.
• Maintains and track information related to project budgets, timelines and achievement of goals.

QUALIFICATIONS:

• Bachelor’s degree in Business Administration or a relevant discipline (preferably  social science or arts subjects)
• At least 3 years of experience in the same position (HR/Admin)
• Advanced English language written and communication skills
• Computer literate, including word processing, databases/ spreadsheet.

HOW TO APPLY:
Interested candidates are invited to submit their updated CVs to careers.ye@gmail.com, by Aug 20, 2019 at the latest, mentioning the job title in the subject line. Emails without such indication will not be considered. Only shortlisted candidates will be contacted.
 

Apply for the Job